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Creating a Manual Vehicle for Vehicles Prior to 1980

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Electronic Service Manual (ESM) and Chek-Chart information is not included on the system for some vehicle makes and models. Cars made before 1980 do not have information on the system and must be built as manual vehicles.

There are two ways you can create a manual vehicle during vehicle selection:

  • Click the Build Vehicle Manually link.
  • Select Build Vehicle Manually from the Year drop-down.

These instructions assume you are creating a vehicle with a year before 1980. To invoice vehicles newer than 1980 that are not in the ESM, follow these instructions.

Note: The browser-based vehicle selection is only available at LubeSoft version 15.26 and above. On older versions, follow the instructions for using the legacy vehicle selection.

Use the following steps to create a manual vehicle:

  1. On the Main Menu, select Lubrication Menu.
  2. Select Invoicing Menu (1).
  3. Select Bay Invoicing Station (1).
  4. Fill in the Enter New Vehicle ID field (and State or Prov field, if required) and press [Enter].
Note: If your store uses alternate IDs, you receive a prompt to fill in the License Number field (and State or Prov field if required). Fill in these fields and press [Enter].
  1. You receive a **NEW VEHICLE ID** message on your screen. At the OK to continue? prompt, do one of the following:
  • If the information is correct and you want to continue, type Y. Proceed to the next step.
  • If the vehicle ID is incorrect, type N. You return to the Bay Invoicing Station screen.
  1. If you typed Y to continue, you will receive the following screen.
Note: If the Club Auto PopUp field is set to A or B on screen 1 of the Center Control File, the Club Auto PopUp will appear.

  1. Click Build Vehicle Manually to get the manual vehicle entry screen.

  1. Enter the year of the vehicle. If desired, you may also enter a make, model, and engine, and select filter parts from the drop-down menus.
  2. Click Save to proceed to the Electronic Service Manual screen. It will only display information that you entered.

  1. Click Continue to proceed to the Enter Invoices – Invoicing screen. You may continue the invoicing process the same as for regular customers.

For additional instructions on invoicing vehicles, see the following articles: