Setting Up Credit Cards

The Set Up Credit Cards screen allows you to set up your credit cards so that you may automatically deduct the fee the bank charges you and post that amount to an expense account. If your system interfaces with Office Information Link (O.I.L.), make sure the account numbers you enter here match the account numbers at the central office.

Use the following steps to set up credit cards:

1. On the Main Menu, select Lubrication Menu.
2. Select Lubrication Setup Menu (6).
3. Select P.O.S. Tables Setup Menu (2).
4. Select Set Up Credit Cards (1) to receive the following screen.

5. If you are creating a new record, make sure you are in Add Mode (see screen above). If you are changing information in an existing record, press [F2] to change to Edit Mode.
6. Fill in the following fields. The card must have a valid category attached to it.

Card Type

Use one of the following codes to indicate the character you want to identify this credit card. These codes are hard-coded for credit card processes with which LubeSoft integrates.

Codes:

• M – MasterCard
• V – Visa
• D – Discover
• A – American Express
• Any other character – Other credit cards

Description

Fill in a 1- to 10-character name of the credit card, such as MasterCard or Visa. This description prints on the invoice. Keep it short and descriptive.

The following fields are sent to General Ledger only. Otherwise, they are not necessary.

Percentage Withheld

Fill in the percentage the bank charges you for handling credit cards. For example, if the bank keeps 3.25% of what goes in, type 3.25.

Asset Account Number

Type the asset account number from your Chart of Accounts to which the net credit card amount should be posted. One of the following situations is possible for your credit card processing.

• Your bank immediately turns charge slips into cash. Specify your cash account.
• You do not receive cash for your credit transactions. Instead, you receive credit for merchandise or delayed payment to your Chart of Accounts (for example, in the case of gasoline credit cards). Specify these in their own account in the accounts receivable area.

Expense Account Number

Type the expense account number from your Chart of Accounts from which you want the bank fee posted.

7. After you have completed entering your credit card information, press [F4] to save your changes.
8. If you are adding a credit card, you receive the following box.

9. Do one of the following:

• Add or edit another credit card record.
• To return to the P.O.S. Tables Setup Menu, press [Esc] [Esc].