The Return to Vendor Report shows inventory that has been marked as returned to vendor through the Enter Inventory Activity function (1-7-7-6). For each item, it includes the following information:
This report can be printed after you return inventory to the vendor through the Enter Inventory Activity function (1-7-7-6). When you exit the screen, you see the message How many copies of the Return to Vendor Report would you like to print? Enter a number from 0 to 9. The default is 1.
| Item | Description |
|---|---|
| Store Name | Name of the store, as set up in the Center Control File (1-6-1-1). |
| Store Address | First and second line of the store address, as set up in Company Information (system setup-5). |
| Date | Invoicing date when the return was entered, as set up in the Center Control File (1-6-1-1). |
| From | Number of the store from which the inventory was returned. |
| Entry Date | Date entered for the return. |
| Item | Identification number of the returned inventory item. |
| Description | Item description. |
| UM | Unit of measure in which the item was returned. This is always the sales unit of the item. For example, if air filters are purchased by the case (CS) and sold individually (EA), then the UM when returning an air filter to the vendor is EA. |
| Quantity | Number of units returned. |
| Cost | Cost per unit of the returned item. |
| Amount | Extended cost of the returned item. Amount = Cost * Quantity. |
| Transaction Description | Comment entered by the employee during the transaction. |
| Total Dollar Amount of Inventory Returned to Vendor | Total cost of all returned items. |
| Receiver | Space for the signature of the employee representing the vendor. |
| Returned by | ID of the employee who entered the return and the store number where the return was entered. |
When returning inventory items to the vendor through the Enter Inventory Activity function (1-7-7-6), you may select how many copies of the report to print. The default is one, but you may choose to print additional copies, such as for the vendor’s records or to send to your central office. The Return to Vendor Report cannot be reprinted later.
The employee handling the return should verify the information is accurate and have the vendor representative sign the report. This report should be kept until the next inventory count.
