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Entering Paid-Ins/Paid-Outs

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This screen allows you to enter the moneys that are paid out from or collected into any particular till. Money that is paid out usually pays for food and deliveries. Money that is paid in comes from such sources as vending machines or waste oil sales. The information that is entered here helps the manager maintain close control of money that is used from the tills.

Note: If you use the ISI Accounts Receivable program, do not enter your payments into A/R on this screen. Enter your payments in the A/R module.

Use the following steps to enter Paid-Ins/Paid-Outs:

  1. On the Main Menu, select Lubrication Menu.
  2. Select Start/End Day Menu (2).
  3. Select Enter Paid-Ins/Paid-Outs (5).
  4. If you are prompted for your employee password, type it and press [Enter] to receive the following screen.

  1. Fill in the following fields:

Date

The system displays the current invoice date (MM/DD/YYYY). (Display only)

Till#

Type the number of the till from which the money will be paid out or to which the money will be paid in.

In or Out (I or O)

Type I for a paid-in or O for a paid-out.

Amount

Type the total amount of the money paid in or out. You cannot enter a negative value in this field.

Method Of Payment

Type the 1-character code to indicate the method of payment for the paid-in or paid-out.

Codes:

  • C – Cash (paid-ins or paid-outs)
  • H – Check (paid-ins only)
  • D – Credit Card (paid-ins only)

Paid Out To / Paid In From

Enter the recipient of the paid-out or the source of the paid-in.

Comment

Describe briefly why the money was paid in or out in this 30-character field.

Account

Type the account number with which this transaction should be associated. To see a list of accounts, press [F1] .

Note: If you use an Accounting system, this information is transferred to G/L if you have valid accounts setup.
  1. If you are accepting a paid-in by check or credit card, the system will prompt you for more information.

Check

The system automatically prompts you for the check number, which can be up to 11 characters.

Credit Card

Specify the type of credit card the customer is using according to the codes you set up in Set Up Credit Cards Types (1-6-2-1). The Exp Date field (typed in MM-YYYY format) is required. If the credit card is expired, the system alerts you and does not allow you to process the card.

If you are using a credit card processor connected to the computer, you receive the following prompt: Swipe the Card Now… Do not type any information. Simply run the credit card through the card slot. The corresponding fields are filled in automatically.

Note: If you cannot get the card to swipe, wait for the time-out and then fill in the information manually.

If you have a high speed connection and are using Fifth Third Bank for card processing, you will need to do the following:

  • At the prompt, Specify Credit or Debit (C/D)?
  • Answer the question, Do you want to swipe the credit card (Y/N)? If you choose Y, you receive the following prompt: Swipe the Card Now… Do not type any information. Simply follow the instructions on the terminal screen. If you choose N, you will be instructed to Imprint card. Press 0 to continue. At the next screen, enter the Card Type:, CC Numb: and Exp: and press [Enter]. Follow all onscreen instructions. On the bottom of the screen you will see, CC transaction processing, please wait… as the transaction is processed electronically.
  1. If you have filled in all the information and are accepting a credit card, skip to the next step. If accepting a check, press [F4] to save your entry.
  2. After pressing [F4] you will see the following screen prompting you to enter how many copies of the receipt you want to print.

  • Enter the number of copies you want to print and press the [Enter] key.
  1. Do one of the following:
  • Enter another Paid-In/Paid-Out.
  • To return to the Start/End Day Menu, press [Esc] [Esc].
  • If you want to re-print a paid-in press [F3]. Press [F7] or [F8] to get to the appropriate page, then press the up or down arrow key to highlight the desired record. Then press [Enter]. Type the number of copies you would like followed by the [Enter] key.

Correcting Paid-In/Paid-Out Errors

If the wrong amount is entered in either a Paid-In or Paid-Out, it must be corrected. Do the opposite transaction for the exact same amount. For example, if you pay out too much, pay in the same amount. This zeros out the transaction and allows you to enter in the information again correctly.