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Employee Timesheet Audit Report

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The Employee Timesheet Audit Report lists changes that have been made to the employee timesheets. This includes any change to a time clocked in or out, as well as adjustments to break time. With the old and new timesheet information at hand, you can see exactly what changes have been made for each employee.

The report also gives the ID of the employee who made the change and shows when the change was made. The total number of employees listed appears at the end of the report.

Printing the Report

Use the following steps to set up and print an Employee Timesheet Audit Report:

  1. On the Main Menu, select Lubrication Menu.
  2. Select Employee Menu (5).
  3. Select Employee Reports Menu (2).
  4. Select Employee Timesheet Audit Rpt (6) to receive the Employee Timesheet Audit Report Control Screen.
  5. Use the following field definitions to create a report according to your needs. These definitions will help you decide how to fill in the parameters on this screen.
Field Definition
Range of Dates Fill in the beginning and ending dates in the range you want to include on your report. Leave blank to print information from the present pay period through the current day.
Print Time on Report Printing the time helps you identify the most current report when the same report is printed more than once during a day. This field defaults to Y to print the time on the report. If you do not want the time to print on a report, type N. We recommend that you always print the time on a report.
Duplex This field appears for terminals that have report type 2 enabled in the Set Up Printer Controls screen. Duplex mode enables printing on both sides of the paper.

Note: This will only function on printers that support Duplex mode.
Landscape This field appears for terminals that have report type 2 enabled in the Set Up Printer Controls screen. It prints horizontally on the paper.
Number of Printed Lines per Page This value tells the computer how many lines to print on each page of the report. A typical 11-inch page can contain up to 66 lines, but this field defaults to 60 to allow three-line margins at the top and bottom of the page.

If you type 0 (zero) in this field, the report header does not print and the form feeds do not work.
Total Number of Lines per Page This field indicates the length of the paper in the printer. A typical 11-inch page contains 66 lines. Your system interprets a 0 or 66 in this field to mean that standard 11-inch paper is loaded in the printer. Because a 66 causes a form feed to take more time, accepting the default, 0, is recommended.
Print Report To This field tells the computer where to send the report. The following list contains the different selections available for this field.

  • 0 Printer – Sends report to the terminal’s default report printer immediately. (Default)
  • 1 Screen – Provides an on-screen view of a report. This can be used as a preview before you print it or when a hard copy of the report is not needed. The function keys at the bottom of the on-screen version allow you to move around to view the entire report.
  • 2 Disk file – Useful when you want an electronic copy of the report. If you select this option, you receive a prompt to enter the name of the report file. The file that is created can be copied to a USB drive or viewed later. This option is for advanced computer users.
    • If you use this option, we suggest you precede your report name with /tmp/. For example, at the prompt to enter the report name for a customer list, you might type /tmp/custlist. This is a good storage directory for temporary files.
Command Line Options The line at the bottom of the screen contains commands to print the report and to save or change the report settings.

  • Save – Press [F4] to save the current settings for the report. This is useful if a report is generated repeatedly with the same options. Do not save date selections because they may not be useful in the future.
  • Start – Press [F7] to submit the report to print on the printer, on the screen, or in a disk file. (Reports print in the order they are submitted.)
  • Again – Press [F9] to return to the top of the screen. This allows you to change any of the information you have entered on the screen before you submit the report.
  1. Press [F7] to start the Employee Timesheet Audit Report. When the processing is complete, you return to the Employee Reports menu.

You can also set up this report on the Set Up Closing Processes screen (1-6-3) to print during closing processes.

Report Contents

Callout Item Description
1 Date Range Range of dates for the report information.
2 Employee ID and name of the employee whose timesheet was changed.
3 Date Date for which the timesheet was changed.
4 Start – Old Check-in time on old timesheet record.
5 Start – New Check-in time on new timesheet record.
6 End – Old Check-out time on old timesheet record.
7 End – New Check-out time on new timesheet record.
8 Break – Old Break time on old timesheet record.
9 Break – New Break time on new timesheet record.
10 Type – Old Type of break on old timesheet record.
11 Type – New Type of break on new timesheet record.
12 Changed By Employee ID ID of the employee who entered the change.
13 Change Date  Date when the change was entered.
14 Number of Employees Number of employees on the report.

Recommendations for Using This Report

This report allows you to keep track of all changes made to employee hours. Such changes are important because they directly affect hours worked, payroll and other calculations. It is recommended that you print this report regularly, perhaps at the end of each payroll period. Look for frequent changes to an employee’s timesheet. This may indicate that the person is not clocking in or out correctly. Also watch for changes made by unauthorized personnel.

Beyond the Basics

For complete information on employee hours, see the Employee Timesheet Report.