Employee Earnings Report

The Employee Earnings Report gives you a complete account of employee hours and earnings. It has a section for each employee, starting with the employee ID and wage rate. For each day worked in the date range, the report shows the following items:

• Hours worked
• Wages earned
• Commission earned

• Total earnings for the day

After the daily breakdown, you can find the employee’s totals for the date range. The last line gives the grand totals for the entire report.

If you want a salaried employee to show up on this report, one of the following must be true:

• The employee clocked in and out during the period specified for the report.
• The employee is set up in Set Up Employees to include hours in labor calculation.

Printing the Report

Use the following steps to set up and print an Employee Earnings Report:

1. On the Main Menu, select Lubrication Menu.
2. Select Employee Menu (5).
3. Select Employee Reports Menu (2).
4. Select Employee Earnings Report (4) to receive the Employee Earnings Report Control Screen.
5. Use the following field definitions to create a report according to your needs. These definitions will help you decide how to fill in the parameters on this screen.

Field	Definition
Range of Dates	Select the date or range of dates that you want to include on the report by typing the beginning date in the Low field and the ending date in the High field. Leave blank to print information for the present pay period up to the current day.
Employee ID	Type the employee ID or range of employee IDs you want to print in the Low and High fields. If selecting only one employee, type his or her ID in each field. A blank selection prints all employees.
Print Time on Report	Printing the time helps you identify the most current report when the same report is printed more than once during a day. This field defaults to Y to print the time on the report. If you do not want the time to print on a report, type N. We recommend that you always print the time on a report.
Duplex	This field appears for terminals that have report type 2 enabled in the Set Up Printer Controls screen. Duplex mode enables printing on both sides of the paper. Note: This will only function on printers that support Duplex mode.
Number of Printed Lines per Page	This value tells the computer how many lines to print on each page of the report. A typical 11-inch page can contain up to 66 lines, but this field defaults to 60 to allow three-line margins at the top and bottom of the page. If you type 0 (zero) in this field, the report header does not print and the form feeds do not work.
Total Number of Lines per Page	This field indicates the length of the paper in the printer. A typical 11-inch page contains 66 lines. Your system interprets a 0 or 66 in this field to mean that standard 11-inch paper is loaded in the printer. Because a 66 causes a form feed to take more time, accepting the default, 0, is recommended.
Print Report To	This field tells the computer where to send the report. The following list contains the different selections available for this field. 0 Printer – Sends report to the terminal’s default report printer immediately. (Default) 1 Screen – Provides an on-screen view of a report. This can be used as a preview before you print it or when a hard copy of the report is not needed. The function keys at the bottom of the on-screen version allow you to move around to view the entire report. 2 Disk file – Useful when you want an electronic copy of the report. If you select this option, you receive a prompt to enter the name of the report file. The file that is created can be copied to a USB drive or viewed later. This option is for advanced computer users. If you use this option, we suggest you precede your report name with /tmp/. For example, at the prompt to enter the report name for a customer list, you might type /tmp/custlist. This is a good storage directory for temporary files.
Command Line Options	The line at the bottom of the screen contains commands to print the report and to save or change the report settings. Save – Press [F4] to save the current settings for the report. This is useful if a report is generated repeatedly with the same options. Do not save date selections because they may not be useful in the future. Start – Press [F7] to submit the report to print on the printer, on the screen, or in a disk file. (Reports print in the order they are submitted.) Again – Press [F9] to return to the top of the screen. This allows you to change any of the information you have entered on the screen before you submit the report.

6. Press [F7] to start the Employee Earnings Report. When the processing is complete, you return to the Employee Reports Menu.

You can also set up this report on the Set Up Closing Processes screen (1-6-3) to print during closing processes.

Report Contents

Recommendations for Using This Report

This report gives you a complete picture of employee earnings. You can run it each pay period for payroll calculations. You can also monitor the use of high-wage employees and the impact on payroll. This is a good report to use for tracking employee hours to make sure everyone is working the correct amount.

Beyond the Basics

You can use information on this report, such as the amount of commission earned, to create and administer employee incentive programs. The total earnings information at the end of the report is useful for accounting as well.