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Coupon/Discount List

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The Coupon/Discount List is a detailed list of the promotions offered by your store. It has a Coupon section and a Discount section. Information on each promotion includes the following:

  • Dollar value of the promotion
  • Effective and expiration dates
  • Services the promotion applies to
  • Category the promotion belongs to

The Discount section also shows whether a discount is applied before or after coupons. A Y in the Inc. Coupons column indicates that coupons are subtracted before the discount is applied. An N indicates that the discount is applied before coupons are subtracted. This is set up on the Set Up Coupons/Discounts screen (1-6-2-2).

Printing the Report

Use the following steps to set up and print the Coupon/Discount List:

  1. On the Main Menu, select Lubrication Menu.
  2. Select Lubrication Setup Menu (6).
  3. Select P.O.S. Tables Setup Menu (2).
  4. Select Coupon/Discount List (3).
  5. Use the following field definitions to create a report according to your needs. These definitions will help you decide how to fill in the parameters on this screen.
Field Definition
Type
  • Type C in the Low and High fields to print coupons only.
  • Type D in the Low and High fields to print discounts only.
  • Leave both fields blank to print both coupons and discounts.
Print Time on Report Printing the time helps you identify the most current report when the same report is printed more than once during a day. This field defaults to Y to print the time on the report. If you do not want the time to print on a report, type N. We recommend that you always print the time on a report.
Duplex This field appears for terminals that have report type 2 enabled in the Set Up Printer Controls screen. Duplex mode enables printing on both sides of the paper.

Note: This will only function on printers that support Duplex mode.
Landscape This field appears for terminals that have report type 2 enabled in the Set Up Printer Controls screen. It prints horizontally on the paper.
Number of Printed Lines per Page This value tells the computer how many lines to print on each page of the report. A typical 11-inch page can contain up to 66 lines, but this field defaults to 60 to allow three-line margins at the top and bottom of the page.

If you type 0 (zero) in this field, the report header does not print and the form feeds do not work.
Total Number of Lines per Page This field indicates the length of the paper in the printer. A typical 11-inch page contains 66 lines. Your system interprets a 0 or 66 in this field to mean that standard 11-inch paper is loaded in the printer. Because a 66 causes a form feed to take more time, accepting the default, 0, is recommended.
Print Report To This field tells the computer where to send the report. The following list contains the different selections available for this field.

  • 0 Printer – Sends report to the terminal’s default report printer immediately. (Default)
  • 1 Screen – Provides an on-screen view of a report. This can be used as a preview before you print it or when a hard copy of the report is not needed. The function keys at the bottom of the on-screen version allow you to move around to view the entire report.
  • 2 Disk file – Useful when you want an electronic copy of the report. If you select this option, you receive a prompt to enter the name of the report file. The file that is created can be copied to a USB drive or viewed later. This option is for advanced computer users.
    • If you use this option, we suggest you precede your report name with /tmp/. For example, at the prompt to enter the report name for a customer list, you might type /tmp/custlist. This is a good storage directory for temporary files.
Command Line Options The line at the bottom of the screen contains commands to print the report and to save or change the report settings.

  • Save – Press [F4] to save the current settings for the report. This is useful if a report is generated repeatedly with the same options. Do not save date selections because they may not be useful in the future.
  • Start – Press [F7] to submit the report to print on the printer, on the screen, or in a disk file. (Reports print in the order they are submitted.)
  • Again – Press [F9] to return to the top of the screen. This allows you to change any of the information you have entered on the screen before you submit the report.
  1. Press [F7] to start the Coupon/Discount List. When the processing is complete, you return to the P.O.S. Tables Setup Menu.
Note: The report prints information for all coupons or discounts in the system, even if they have expired or are not effective yet.

Report Contents

Callout Item Description
1 Coupons This section of the report gives information on the coupons in the system.
2 ID Identification key of the coupon.
3 Description Short description of the coupon.
4 Category  Category code for the coupon.
5 Amount Dollar amount of the coupon.
6 Effective Date Effective date of the coupon.
7 Expiration Date Expiration date of the coupon.
8 Applies To Service codes of the items to which the coupon can be applied. Up to ten services can be shown. This is blank if the coupon applies to all services.
9 Discounts This section of the report gives information on the discounts in the system.
10 ID Identification key of the discount.
11 Description  Short description of the discount.
12 Category  Category code for the discount.
13 Rate Percentage off for the discount.
14 Effective Date Effective date of the discount.
15 Expiration Date Expiration date of the discount.
16 Applies To  Service codes of the items to which the discount can be applied. Up to ten services can be shown. This is blank if the discount applies to all services.
17 Inc. Coupons Includes coupons. This indicates whether the coupons are included when the discount is calculated. A Y indicates that coupons are subtracted before the discount is applied. An N indicates that the discount is applied before coupons are subtracted.

Recommendations for Using This Report

This report shows information used by the system for invoicing and to create reports such as the Statistics Report and the Coupon/Discount Analysis Report. This helps you verify the setup to ensure that your system treats each promotion correctly. Print the report whenever you set up new promotions in the system or when you want to evaluate your current setup. Check to make sure your promotions have all the correct information and are listed under the right category.

Beyond the Basics

This list may also be helpful as a reference for employees who need to answer questions or explain promotions to customers.