The following list contains the major tasks in the standard closing procedure. All of these steps may not occur at your store, depending on your setups. To begin the closing process, go to End of Day (1-2-2).
1. Initiates closing.
2. Checks whether an electronic update has been downloaded.
3. Checks whether current month’s calendar is set up.
4. Checks for inventory items with negative quantities on hand.
5. Ensures consistency of invoice database.
6. Checks that all employees are clocked out.
7. Collects closing till information.
8. Allows a Money Pull, if enabled.
9. Allows the user to print a list of checks and credit cards.
10. Displays till totals to the screen.
11. Asks the user to confirm the store closing.
12. Warns the user if the user haven’t run postcards scheduled to run that day.
13. Allows the user to send mail to the central office, if enabled.
14. Updates inventory.
15. Recalculates daily statistics.
16. Updates Accounts Receivable, if enabled.
17. Builds fleet transfer file, if fleet integration is enabled.
18. Creates reports (for both the store and the central office) depending on report/period configuration.
19. Updates the general ledger, if enabled.
20. Creates information to be sent to the central office, if enabled.
21. Consolidates daily inventory history based on the type of closing.
22. Writes the day’s invoices to an archived file and removes old archive files.
23. Updates the Quick Statistics file.
24. If a monthly close, consolidates statistics over 13 months old into monthly entries.
25. Runs the special utilities driver.
26. Builds the vehicle transfer file.
27. Builds the payroll activity file for transfer.
28. Builds the statistics transfer file.
29. If a monthly close, consolidates monthly inventory history.
30. Clears data older than periods specified to retain history.
31. If a monthly close, update the accounting periods for POS and inventory.
32. Update the Center Control File dates.
33. Removes files older than 14 days in temporary hold file.
34. Sets store to closed status.
35. Run the nightly backup of files.
36. Install electronic update, if available.
37. Displays message that the store is closed.
