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Barcode Report

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The Barcode Report shows you which inventory items are set up with barcodes to be sold or scanned on the Lube Handheld. If you do not have a Lube Handheld and a barcode scanner, this report will not show any information. It shows selected information from the Set Up Inventory Items screen (1-7-5-1), including the following:

  • Category of the item
  • Item number and description
  • Barcode associated with the sales unit
  • Barcode associated with the purchase unit
  • Whether or not this item is set up to appear in the dropdown lists on the Handheld

Printing the Report

Use the following steps to print a Barcode Report:

  1. On the Main Menu, select Lubrication Menu.
  2. Select Inventory Menu (7).
  3. Select Periodic Procedures Menu (2).
  4. Select Barcode Report (6) to receive the Barcode Report Control Screen.
  5. Use the following field definitions to create a report according to your needs. These definitions will help you decide how to fill in the low and high parameters on this screen.
Field Definition
Category Enter the particular category if you want to limit the information on the report. Leave blank to print all categories.
Item Number Fill in an inventory item number or a range of item numbers. Leave blank for all.
Print Time on Report Printing the time helps you identify the most current report when the same report is printed more than once during a day. This field defaults to Y to print the time on the report. If you do not want the time to print on a report, type N. We recommend that you always print the time on a report.
Duplex This field appears for terminals that have report type 2 enabled in the Set Up Printer Controls screen. Duplex mode enables printing on both sides of the paper.

Note: This will only function on printers that support Duplex mode.
Landscape This field appears for terminals that have report type 2 enabled in the Set Up Printer Controls screen. It prints horizontally on the paper.
Number of Printed Lines per Page This value tells the computer how many lines to print on each page of the report. A typical 11-inch page can contain up to 66 lines, but this field defaults to 60 to allow three-line margins at the top and bottom of the page.

If you type 0 (zero) in this field, the report header does not print and the form feeds do not work.
Total Number of Lines per Page This field indicates the length of the paper in the printer. A typical 11-inch page contains 66 lines. Your system interprets a 0 or 66 in this field to mean that standard 11-inch paper is loaded in the printer. Because a 66 causes a form feed to take more time, accepting the default, 0, is recommended.
Print Report To This field tells the computer where to send the report. The following list contains the different selections available for this field.

  • 0 Printer – Sends report to the terminal’s default report printer immediately. (Default)
  • 1 Screen – Provides an on-screen view of a report. This can be used as a preview before you print it or when a hard copy of the report is not needed. The function keys at the bottom of the on-screen version allow you to move around to view the entire report.
  • 2 Disk file – Useful when you want an electronic copy of the report. If you select this option, you receive a prompt to enter the name of the report file. The file that is created can be copied to a USB drive or viewed later. This option is for advanced computer users.
    • If you use this option, we suggest you precede your report name with /tmp/. For example, at the prompt to enter the report name for a customer list, you might type /tmp/custlist. This is a good storage directory for temporary files.
Command Line Options The line at the bottom of the screen contains commands to print the report and to save or change the report settings.

  • Save – Press [F4] to save the current settings for the report. This is useful if a report is generated repeatedly with the same options. Do not save date selections because they may not be useful in the future.
  • Start – Press [F7] to submit the report to print on the printer, on the screen, or in a disk file. (Reports print in the order they are submitted.)
  • Again – Press [F9] to return to the top of the screen. This allows you to change any of the information you have entered on the screen before you submit the report.
  1. Press [F7] to start the Barcode Report. When the processing is complete, you return to the Periodic Procedures Menu.

Report Contents

Callout Item Description
1 Item # Identification number of the inventory item.
2 Description Item description
3 Category Inventory category, followed by the items set up in that category.
4 Sales Unit Barcode Barcode associated with the unit of measure used when the item is sold. For example, an item may be sold individually (EA).
5 Purchase Unit Barcode Unit of measure used when the item is purchased. For example, an item may be purchased by the case (CS).
6 Handheld Help Indicates whether this item is set up to appear in the drop-down lists on the Handheld.

Recommendations for Using This Report

This report is used to verify inventory items set up to be scanned on the Lube Handheld. You should print it periodically to review which inventory items have barcodes attached to them, as well as which inventory items you want to appear in the drop-down lists on the Handheld. For each item that you want to appear in the drop-down lists, you need to type Y in the Handheld help field on the Set Up Inventory Items screen (1-7-5-1). Check new items carefully to make sure that each field is correct.