Adjusting Inventory Receipts

This screen is used to adjust inventory receipts. Often, you receive the inventory items before you have the invoice. If you find differences in cost after you receive your invoice or if you accidentally received an incorrect quantity, you can make adjustments on this screen. You can only adjust a receipt once. When an adjustment is saved, the receipt can no longer be adjusted.

Do the adjustments as soon as you know about them. If you wait too long, the adjustment could affect the cost. If you have started selling items from the receipt that you are adjusting, and if you change the cost, the difference will be spread evenly across the remaining items in receipt. Therefore, your cost of goods when selling the remaining items may not be what you had expected.

Use the following steps to adjust your inventory receipts:

1. Select Update Inventory (1-7-1-4 or 1-7-4-4) before you adjust your receipts.
2. On the Main Menu, select Lubrication Menu.
3. Select Inventory Menu (7).
4. Select Activity Menu (1).
5. Select Adjust Inventory Receipts (5).
6. If you are prompted for your employee password, type it and press [Enter] to receive the following screen. Your employee ID is stored with any changed records.

7. Fill in the following fields:

Item Number

Type the 1- to 15-character item number of the item you want to adjust. You can only adjust items that are parts, oil or supplies (types P, L and S).

Description

The system automatically fills in the brief description of the item number. (Display only).

Date of Receipt

Type the date (MM/DD/YYYY) that you received the inventory item. If you do not know the date and the cursor is in the Date of Receipt field, you can press [F1] or [Esc] 1 to access a list of current inventory receipts. Select the desired receipt by pressing [ 1/2x ] to highlight the receipt date, and press [Enter]. (Required)

Quantity As Received

The system displays the quantity you received on the above date. (Display only)

Cost As Received

The system displays the cost of the inventory item you received above. (Display only)

Adjusted Quantity

Type the correct quantity received for the inventory item. (Defaults to the original quantity)

Adjusted Cost

Type the correct received unit cost (not total receipt cost of all items) of the inventory item. (Defaults to the original cost)

Comment

Fill in a brief reason why you are adjusting this inventory item.

8. To save your changes, press [F4] or [Esc] 4.
9. Do one of the following:

• Adjust another inventory receipt.
• To return to the Activity Menu, press [Esc] [Esc].