The Midday Till Closing Report is designed as a snapshot of the till that can be run any time during the day. It is exactly like the summary Revenue Reconciliation Report in format, and it gives you a complete account of the till at the time of a midday close. Much of the report is a balance sheet that shows the till count and money pull information. It also shows the computed till contents and calculates the over/short amounts of the count.
The cash breakdown shows the exact amounts of bills and coins in the midday till. A List of Checks and Credit Cards is also included with this report. You can use it to verify all check and credit card transactions so far.
 |
During the Midday Till Closing, the computer locks all invoicing and cashier functions. This prevents further business from changing information while the till is being counted. Cashing out of transactions can resume when the process is complete.
Employees should be made aware that this process is being run. Especially on busy days, they need to be able to anticipate any delays in completing transactions. |
| Callout | Item | Description |
|---|---|---|
| 1 | Date | Date of the report. |
| 2 | Location | Location. This code identifies the location or profit center (such as a lube shop or car wash). |
| 3 | Till # | Till number. |
| 4 | Counted | Till counts entered during the Midday Till Closing. |
| 5 | Money Pull | Amount taken from the till during any money pulls between start of day and the Midday Till Closing. |
| 6 | Total Counted | Total of the amounts in the till count and in any money pulls.
Total Counted = Counted + Money Pull |
| 7 | Computed | Till contents according to your system, based on the day’s business activities. |
| 8 | Final Over/Short | Over/short amounts according to final till count. This is the count after any/all adjustments are made to amounts.
Final Over/Short = Total Counted – Computed |
| 9 | Initial Over/Short | Over/short amounts according to initial count entered.Initial Over/Short = Initial Count – Computed |
| 10 | Ending Till | Cash amount in the till at the Midday Till Closing. |
| Begin Till | Cash amount in the till at Start of Day. | |
| 11 | Cash Deposit | Cash in the till above the Start of Day amount.
Cash Deposit = Ending Till – Begin Till |
| 12 | Checks | Total of checks in the till at the Midday Till Closing. |
| Traveler’s Checks | Total of traveler’s checks in the till at the Midday Till Closing. | |
| 13 | Subtotal | Subtotal including cash deposit, checks and traveler’s checks.
Subtotal = Cash Deposit + Checks + Traveler’s Checks |
| 14 | Credit Cards | Total of credit card receipts in the till at the Midday Till Closing. |
| Gift Cert. | Total of gift certificates in the till at the Midday Till Closing. | |
| 15 | Total | Total adding credit card charges and gift certificates to the subtotal.
Total = Subtotal + Credit Cards + Gift Cert. |
| 16 | Other Counts | Counts that are related to till activity but do not involve direct payment for an invoice. |
| Paid-Outs | Money removed through the Paid-Out function. | |
| Paid-Ins | Paid-Ins. Money entered through the Paid-In function. | |
| Charges | Total of charges for service to fleet vehicles. | |
| 17 | Cash Breakdown | Number of each unit of currency and the cash value. |
| 18 | List of Checks and Credit Cards | A List of Checks and Credit Cards is included. |
This report prints whenever you run a Midday Till Closing. This should be done each time responsibility for the till changes hands due to a change of shift, a new cashier or a till rotation. Running the Midday Till Closing gives you more control over the till and helps you to pinpoint errors when they occur. You can use this report to help you determine whether the till was correctly balanced or not at a midpoint during the day. This also allows you to verify the accuracy of each individual who worked the till.
