Employee Timesheet Report – Summary

The summary version of the Employee Timesheet Report documents your employees’ work hours for the specified pay period. Information for each employee includes the following:

• Name, ID, and Alternate ID
• Daily total hours shown by week number and weekday
• Weekly total hours

The last line shows the grand total of hours worked by all the employees on the report.

Printing the Report

Use the following steps to set up and print the Employee Timesheet Report:

1. On the Main Menu, select Lubrication Menu.
2. Select Employee Menu (5).
3. Select Employee Reports Menu (2).
4. Select Employee Timesheet Report (1) to receive the Employee Timesheet Report Control Screen.

5. Use the following field definitions to create a report according to your needs. These definitions will help you decide how to fill in the parameters on this screen.

Field	Definition
Range of Dates	Select the date or range of dates of information that you want to print on your report by typing the beginning date in the Low field and the ending date in the High field. Leave blank to default to the present pay period. For the summary version, you can only select a date range of nine weeks (63 days). If you select a range greater than 63 days, the system defaults to the current pay period.
Employee ID	Employee ID or range of employee IDs that you want to print. Leave blank to print timesheet information for all employees.
Print Time on Report	Printing the time helps you identify the most current report when the same report is printed more than once during a day. This field defaults to Y to print the time on the report. If you do not want the time to print on a report, type N. We recommend that you always print the time on a report.
Summary Only	This field appears for reports with both detailed and summary versions. Enter Y to print the summary report. We recommend printing a summary report under normal conditions.
Duplex	This field appears for terminals that have report type 2 enabled in the Set Up Printer Controls screen. Duplex mode enables printing on both sides of the paper. Note: This will only function on printers that support Duplex mode.
Landscape	This field appears for terminals that have report type 2 enabled in the Set Up Printer Controls screen. It prints horizontally on the paper.
Number of Printed Lines per Page	This value tells the computer how many lines to print on each page of the report. A typical 11-inch page can contain up to 66 lines, but this field defaults to 60 to allow three-line margins at the top and bottom of the page. If you type 0 (zero) in this field, the report header does not print and the form feeds do not work.
Total Number of Lines per Page	This field indicates the length of the paper in the printer. A typical 11-inch page contains 66 lines. Your system interprets a 0 or 66 in this field to mean that standard 11-inch paper is loaded in the printer. Because a 66 causes a form feed to take more time, accepting the default, 0, is recommended.
Print Report To	This field tells the computer where to send the report. The following list contains the different selections available for this field. 0 Printer – Sends report to the terminal’s default report printer immediately. (Default) 1 Screen – Provides an on-screen view of a report. This can be used as a preview before you print it or when a hard copy of the report is not needed. The function keys at the bottom of the on-screen version allow you to move around to view the entire report. 2 Disk file – Useful when you want an electronic copy of the report. If you select this option, you receive a prompt to enter the name of the report file. The file that is created can be copied to a USB drive or viewed later. This option is for advanced computer users. If you use this option, we suggest you precede your report name with /tmp/. For example, at the prompt to enter the report name for a customer list, you might type /tmp/custlist. This is a good storage directory for temporary files.
Command Line Options	The line at the bottom of the screen contains commands to print the report and to save or change the report settings. Save – Press [F4] to save the current settings for the report. This is useful if a report is generated repeatedly with the same options. Do not save date selections because they may not be useful in the future. Start – Press [F7] to submit the report to print on the printer, on the screen, or in a disk file. (Reports print in the order they are submitted.) Again – Press [F9] to return to the top of the screen. This allows you to change any of the information you have entered on the screen before you submit the report.

6. Press [F7] to start the Employee Timesheet Report. When the processing is complete, you return to the Employee Reports Menu.

You can also set up this report on the Set Up Closing Processes screen (1-6-3) to print during closing processes. However, it is recommended that you run the detailed version automatically instead.

Report Contents

Recommendations for Using This Report

This report should be run on an as-needed basis to monitor employee hours for payroll and accounting purposes. It is often useful for employee scheduling and for analyzing employee hours by weekday. For example, if you see that an employee has worked over 40 hours one week, you may want to cut down on that person’s schedule the next week.

The detailed report shows a complete daily timecard and calculates total hours for the entire pay period. You should set up the detailed version to run automatically at the end of each pay period. Because the summary report presents slightly different information than the detailed version, you may find it useful to run this report manually each pay period.