Search Posts

Deposit Report

Print Friendly, PDF & Email

The Deposit Report is a breakdown of the nightly deposit that contains information similar to a typical bank deposit slip. For each date reported, information prints for each till, including the following:

  • Total cash amount in the deposit
  • Total of the checks in the deposit
  • Sum of cash and checks
  • Total of credit card receipts in the deposit
  • Over/short amount for the till closing
  • Employee who closed the till

The cash deposit amount is equal to the ending till count minus the beginning till count for the day. As long as you always leave the same amount for the beginning till, this deposit corresponds to the actual cash deposit amount. Totals for all the tills for the date range are shown at the end of the report.

Printing the Report

Use the following steps to print a Deposit Report:

  1. On the Main Menu, select Lubrication Menu.
  2. Select Lubrication Reports Menu (3).
  3. Select Financial Reports Menu (3).
  4. Select Deposit Report (7).
  5. Use the following field definitions to create a report according to your needs. These definitions will help you decide how to fill in the parameters on this screen.
Field Definition
Date Fill in the beginning and ending dates for the range you want to include on your report. Leave blank to print information for the current day.
Print Time on Report Printing the time helps you identify the most current report when the same report is printed more than once during a day. This field defaults to Y to print the time on the report. If you do not want the time to print on a report, type N. We recommend that you always print the time on a report.
Duplex This field appears for terminals that have report type 2 enabled in the Set Up Printer Controls screen. Duplex mode enables printing on both sides of the paper.

Note: This will only function on printers that support Duplex mode.
Number of Printed Lines per Page This value tells the computer how many lines to print on each page of the report. A typical 11-inch page can contain up to 66 lines, but this field defaults to 60 to allow three-line margins at the top and bottom of the page.

If you type 0 (zero) in this field, the report header does not print and the form feeds do not work.
Total Number of Lines per Page This field indicates the length of the paper in the printer. A typical 11-inch page contains 66 lines. Your system interprets a 0 or 66 in this field to mean that standard 11-inch paper is loaded in the printer. Because a 66 causes a form feed to take more time, accepting the default, 0, is recommended.
Print Report To This field tells the computer where to send the report. The following list contains the different selections available for this field.

  • 0 Printer – Sends report to the terminal’s default report printer immediately. (Default)
  • 1 Screen – Provides an on-screen view of a report. This can be used as a preview before you print it or when a hard copy of the report is not needed. The function keys at the bottom of the on-screen version allow you to move around to view the entire report.
  • 2 Disk file – Useful when you want an electronic copy of the report. If you select this option, you receive a prompt to enter the name of the report file. The file that is created can be copied to a USB drive or viewed later. This option is for advanced computer users.
    • If you use this option, we suggest you precede your report name with /tmp/. For example, at the prompt to enter the report name for a customer list, you might type /tmp/custlist. This is a good storage directory for temporary files.
Command Line Options The line at the bottom of the screen contains commands to print the report and to save or change the report settings.

  • Save – Press [F4] to save the current settings for the report. This is useful if a report is generated repeatedly with the same options. Do not save date selections because they may not be useful in the future.
  • Start – Press [F7] to submit the report to print on the printer, on the screen, or in a disk file. (Reports print in the order they are submitted.)
  • Again – Press [F9] to return to the top of the screen. This allows you to change any of the information you have entered on the screen before you submit the report.
  1. Press [F7] to start the Deposit Report. When the processing is complete, you return to the Financial Reports menu.

Report Contents

Item Description
Date Range Range of dates for the report information.
Date Date of deposit information.
Till Till number for deposit information.
Cash Amount of cash in the deposit.

Cash = Ending Till Amount – Beginning Till Amount
Checks Amount of checks in the deposit, which is the same as the amount in the till at the close.
Cash+Checks Sum of cash and checks in the till at close.

Cash+Checks = Cash + Checks
Credit Cards Amount of credit card receipts in the till at close.
Over/Short Over or short amount for the till.
Closing Emp Closing employee. This is the ID of the employee who closed out the till.
Total Totals for all the tills for the date range.

Recommendations for Using This Report

You can use this report to verify the nightly bank deposit by comparing the amounts shown against the bank receipt. This may be a good way to detect if the actual deposit amount was different from the reported amount or if a deposit was not made.

Note: This report cannot be set up to print automatically during a close. You may want to print it manually on a daily basis.

Beyond the Basics

The balances shown on this report can be cross-referenced with the Revenue Reconciliation Report, the Cash Drawer Audit Report, or the Transaction Report.