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Managing File Transfers

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You can use the File Transfer Management option to track whether or not a file sent via e-mail was received by a store or central.

Note: Tracks files sent only by email.

Use the following steps to track files:

  1. On the Main Menu, select Outside Communications Menu.
  2. Select File Transfer Management (6) to receive the following screen.

  1. Fill in the following fields:

Creation Date

Type the date of the files you want to see. For a date range, press [F4].

Destination

Enter the destination to see the files for just one destination. To see a list of destinations from which you can choose, press [F1]. Leave this field blank to see files from all of your destinations.

File Type

Enter the type of file you want to review. Each type has a 3-letter code (for example, SFF, VEH, or SHR). To see a list of the codes available, press [F1]. Leave this field blank to see all file types.

Status

Type C for created, S for sent, E for resent, N for all E, S, and C, R for received, D for deleted, M for manually selected for resend, or A for automatically selected for resend. Press [F1] to choose from a list.

  1. Press [F7] to receive a list of the files you selected.

  1. Do one of the following:
To Do this
Select a file to tag or untag for resend Press [↓] or [↑] to place the cursor to the left of the file you want to select, and then press [F5].
Select all files for resend Press [F6].
Access the key of 3-letter file type codes Press [F3].
Copy the selected files to your outbound destination Press [F4]. The next time the connection runs, the files are sent.

Note: If you have set up Outbound File Destinations (Outside Communications Menu-4) but the Enable Communications field on the Set Up Outbound File Destinations screen is set to N, files will not be copied to destinations. If a destination is deleted or an email address is changed, FTM will not be able to copy files or associate files with a destination. In these cases, the destination number will show UNKNOWN.
Sort by the column headers Press [F2] to receive a popup that gives you three different ways in which you can sort information

Note: Pressing [F6] will select or deselect all files on all screens, not just the files on the screen you are currently viewing. Pressing [F10] will clear all files on all screens tagged for resend.

 

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