The following list contains the major tasks in the standard closing procedure. All of these steps may not occur at your store, depending on your setups. To begin the closing process, go to End of Day (1-2-2).
- Initiates Closing.
- Checks whether an electronic update has been downloaded.
- Checks whether current month’s calendar is set up.
- Checks for items with negative quantities on hand.
- Ensures consistency of invoice database.
- Collects closing till information.
- Allows you to do a Money Pull.
- Allows you to print a List of Checks and Credit Cards.
- Displays till totals.
- Asks if it is OK to continue with the close.
- Warns you if you haven’t run postcards scheduled to run that day.
- Allows you to send mail to the central office.
- Makes sure employees are logged out.
- Recalculates daily statistics.
- Updates Accounts Receivable.
- Updates inventory.
- Creates reports (for both the store and the central office).
- Updates General Ledger.
- Creates information to be sent to the central office.
- Builds vehicle transfer file.
- Builds payroll activity file for transfer.
- Builds statistics transfer file.
- Builds fleet item transfer file.
- Consolidates daily inventory history.
- If a monthly close, consolidates monthly inventory history.
- Clears data older than periods specified to retain history.
- Writes the day’s invoices to archiving file and removes old archive file.
- Updates Quick Statistics file.
- If a monthly close, consolidates statistics over 13 months old into monthly entries.
- Runs the special utilities driver.
- Updates the accounting periods for POS and inventory.
- Updates Center Control File dates.
- Removes files older than 14 days in temporary hold file.
- Sets store to closed status.
- Runs the nightly backup of files (only for last location to close if you run a multi-profit center).
- Installs electronic update.
- Displays message that the store is closed. [Enter] returns you to the Start/End Day Menu.
